To help you and your team accomplish your goals and be more efficient, Office 365 is constantly rolling out new resources and features. This is why there are approximately 25 million Office 365 customer subscriptions; in the United States alone, more than 300 million subscriptions are approved.
Since you are an avid Office 365 user, you could notice that day in and day out, without trying the latest features, you have been stuck using the same Office.com/setup applications. You navigate through muscle memory to the Office 365 homepage. With your eyes closed, you can possibly input the keyboard shortcuts to your favorite functions.
Old habits die tough. To revolutionize the way your team operates, it's time to embrace change! By improving your 365 education, Microsoft Office (and Nimble, of course) wants to help you improve productivity and streamline the way your team works together. Teams will achieve a new level of workflow optimization with Microsoft. Here are 12 awesome office hacks you may not be using yet.
1. Work Smarter, Everywhere
You will gain access to the corresponding smartphone applications and browser applications after purchasing Office 365. This helps you to access their cloud service on your desktop or mobile device from any web browser that is up to date. And better yet, to do this, you do not need to install Office software on your computer.The mobile app enables you to access from your smartphone or tablet all your Office 365 subscriptions and Office items, including Word , Excel , PowerPoint, One-note, and more. Cut the cord and just quit operating on your PC. To remain productive, download the Microsoft Office 365 mobile app, even when on the go.
2. Enjoy 50 GB of Storage
With Exchange Online, each Office 365 user receives a whopping 50 GB of storage that can be used to store addresses, calendar events, task lists, meeting notes, contact information, and attachments to addresses. By using the OneDrive cloud storage function to share attachments, you can save some more space in your mailbox. Also, your OneDrive storage is synchronized to your computer, allowing you to work on files offline. The newest versions of your documents will be transferred to your cloud storage automatically as soon as you reconnect to the network. It can also transfer new copies of your documents to every other linked device, including your phone or tablet.
3. Edit Documents with Real-Time Co-Authoring
Collaborate online and see improvements made to shared documents inside your Office apps by your team as they occur with Word's real-time co-authoring function. Save your file to OneDrive or SharePoint cloud storage so that your team can access the document and make any edits or improvements that are required. By using a handily inserted sidebar, you can also share it directly from Phrase. You can edit accessibility settings at any moment as the publisher and access-giver. You will see the modifications to the document were made by which contributor and when the change was made with the enhanced version control that was rolled out with Office 2016 co-authoring. When you need to, you can also quickly go back to a previous version of the file.
4. Connect with Co-Workers
This may not be familiar to you, but Office apps have an in-app integration with Skype. Without even leaving the Office apps in which you work, you can use this feature to instantly contact your teammates, share your screen during meetings and have audio or visual conversations. Even after you close your office apps via your Skype desktop or mobile edition, you can continue Skype conversations. The finest part? Your team will be given unlimited minutes of Skype.
5. Send Links, not Files
It's time to step away from attachments to emails. Sharing documents for co-authorship has never been simpler! ,Simply upload the file to the cloud storage of Office 365. Then, via Outlook or the Outlook web app, write your email. You can insert a link to the file on your cloud rather than adding the document to the text. Outlook automatically allows recipients of emails to edit the document that you want to post. You can still, at your convenience, modify permissions on any text.
6. Convert OneNote items into Outlook Calender events
Easily customize the OneNote things in your Outlook calendar for activities. You may also delegate assignments, along with follow-up updates and concise due dates, to colleagues. You can also pass meeting notes taken in OneNote to your teammates via email, and add important information to their respective meeting (date, location, and attendees).
7. Use your Mouse as a Laser Pointer during PowerPoint Presentations
Your mouse can be used as a laser pointer during your PowerPoint presentations with just a quick keyboard shortcut (Ctrl + P). When using this feature, you can also use "presenter mode" commands. In older versions of office applications, the laser pointer method has been a nifty trick for years; however, it was only recently introduced for touch-screen devices. All you have to do is click the button of your computer and the laser pointer will appear.
8. Create a Power Map using Excel
Power Map, one of the many Power BI-enhanced data visualization capabilities that Excel has to offer, turns data into a 3-D interactive map. Three different filters come with it: List, Range or Advanced. By building a concrete narrative from the numbers, the Power Map will help you not only communicate the data more efficiently, but also endorse the statements.
9. Easily Edit and convert PDF's
With Office 365, translating papers, spreadsheets, presentations, and articles into a PDF is simpler than ever before. Thanks to Microsoft office software, what was once a pain on the side of any technologically challenged person is now an intuitive, automated operation. To edit a PDF, convert it to a Word document first. This will help mitigate the problems with formatting that come with copying / pasting or editing over text.
10. Reply to E-mails without Opening them
By allowing Read Pane in Outlook, you can reply to emails without even opening them. This feature will let you preview email content in the main Outlook window, press 'Reply,' and submit your replies. You will be able to see at a glance whether or not you have responded to an email yet, in accordance with the Conversations view.
11. Use Office 365 Planner to keep your Team Organized
Organize the workflow of your team with the brand new Office 365 Planner feature! This will help you and your team remain on top of your game while coordinating joint activities by providing you with a visual summary of your workflow. Create game plans, delegate tasks and follow-up tasks, set due dates, provide project updates, and exchange dashboard project-related files. Your team will be notified by email notification each time the dashboard is updated.
12. Self Cleaning Smart Inbox
With Microsoft 365's Clutter feature, say goodbye to overwhelming Outlook inboxes. To automatically list high-priority messages before low-priority messages, Clutter uses the mailbox rules. In order to view them at a more convenient time, less important messages will be moved to your "clutter" folder. In addition, Microsoft's collaboration with Nimble enables you to directly and easily leverage the power of the quick, smart social CRM for Office 365 inside your Outlook inbox. This ensures that wherever you work, you will still have social and business insights into contacts, opportunities, and clients right at your fingertips.
